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Accounts Vouchers in Tally Prime
Voucher is a complete & comprehensive record of all Important details related to the transaction.
Voucher Types in Tally Prime
Academically, all types of transactions (Cash or Non Cash) may be entered in Journal Voucher and recorded in Journal Book. However, for better control and division of accounting tasks to various persons, the Transactions are classified into several Voucher Types. Accordingly, different types of vouchers are used to record as per nature of transactions. In this chapter, we will discuss various types of Vouchers available in Tally Prime system.
सारे Business Transaction Voucher में record किये जाते है. काम की सुविधा के लिए और Accounts अच्छी तरह organise करने के लिए, Tally में कई तरह के Voucher उपयोग किये जाते है.
Tally Prime – Accounts Voucher Entry : Video in Hindi
Accounts Voucher Types – Hindi Video
Accounts Voucher Types – Video in English
Accounts Voucher Entry in Tally Prime
Select GoT>Vouchers to get Voucher entry screen. At the rightmost part, you get Buttons (F4 to F9) for each Accounts Voucher Type. Click the respective button (or type the Function Key) and enter data in Voucher Entry Screen.
Voucher entry के लिए GoT>Vouchers select करे (F-1A). Voucher Type के अनुसार (F4 से F9) Button click / press कर (F-1B) Voucher Entry screen में Voucher data entry करे.
At Voucher entry screen, click H:Change Mode Button (or type Ctrl+H) and select Double Entry / As Voucher to enter in Double Entry Mode (Ledger Amount in Dr / Cr column). Single Entry Mode will be explained later. In Double entry mode, Voucher would be saved when total debits are equal to total credits of the voucher.
हम यहाँ Double entry mode समझायेंगे . इसमें Debit और Credit column में Amount entry होता है . हर Voucher में Debit और Credit का Total बराबर होना चाहिए.
Tally Prime – Accounts Voucher Entry : Video in Hindi
Accounts Voucher Entry – Hindi Video
Accounts Voucher Entry – Video in English
Contra Voucher in Tally Prime
Contra Voucher (click F4:Contra)is used to record transfer of fund from one Cash / Bank / Bank OCC to another Cash / Bank / Bank OCC a/c (like Cash Withdrawal from Bank, Cash Deposit to bank, Transfer from one Bank Account to another, Transfer between Main Cash and Petty Cash and Petty Cash). So, in contra voucher, you can transact only Cash / Bank / Bank OCC a/c ledgers.
The first entry is always Credit (Cash / Bank Account from where money is taken out). From 2nd entry onwards you may Credit or Debit Cash / Bank Ledger Account (where money is deposited into) under Cash, Bank Accounts and Bank OCC group only.
Contra Voucher (F4) में एक Cash / Bank Account से दूसरे Cash Bank Account में transfer की entry होती है (F-2A), जैसे Cash Withdrawal from Bank, Cash Deposit to Bank, Inter Bank Transfer, Cheque issued from one Bank Account and deposited into another बगैरह. इसलिए Contra Voucher में सिर्फ Cash/ Bank Account ही entry होता है .
Tally Prime – Contra Voucher Entry : Video in Hindi
Tally Prime – Bank Details entry in Voucher : Video in Hindi
Payment Voucher in Tally Prime
Payment Voucher is used for any sort of outgo of money (from Bank Account or Cash Account). In Payment voucher (click F5: Payment), Ledger Account paid to is Debited and a Cash / Bank / Bank OCC A/c from where money is taken out, is Credited (F-3A).
The first entry is always Debit (other than Cash / Bank/ Bank OCC a/c) and second entry onwards you may specify Debit or Credit. The Cash / Bank / Bank OCC A/c must be Credited.
कोई भी तरह का payment के लिए F5 type या Click kar Payment Voucher entry होता है. इसलिए Payment Voucher में Cash/ Bank Account Credit होता है (F-3A).
Tally Prime – Payment Voucher Entry : Video in Hindi
Tally Prime – Payment Voucher Entry Configuration : Video in Hindi
Receipt Voucher in Tally Prime
Receipt Voucher is used for any sort of inflow of money (in Bank Account or Cash Account). In Receipt Voucher (click F6: Receipt), ledger account received from is Credited, and Cash / Bank/ Bank OCC A/c, where money is going to, is Debited (F-5A). The first entry is always Credit (other than Cash / Bank Account), and second entry onwards you may specify Debit or Credit. The Cash / Bank / Bank OCC A/c must be Debited.
कोई भी तरह का Money Receive होने से F6 Button से Receipt Voucher entry (F-5A) होता है. इसलिए Receipt Voucher (F-5A) में Cash/ Bank Account Debit होता है.
Tally Prime – Receipt Voucher Entry : Video in Hindi
Tally Prime – Cash Bank Voucher Entry : Video in Hindi
Voucher Entry Rules – Hindi Video
Voucher Entry Rules – Video in English
Journal Voucher in Tally Prime
Journal Voucher is used for all non cash transaction (other than Receipt, Payment & Contra). Click F7:Journal (or type F7). The first entry is Debit (F-6A). Any Ledger Account (other than under Cash, Bank or Bank OCC) may be Debited or Credited.
Payment, Receipt और Contra Voucher में entry के अलावा हर तरह के entry Journal Voucher में होते है. F7 Button click कर Journal Voucher entry करे .(F-6A).
Tally Prime – Journal Voucher Entry : Video in Hindi
Sales Voucher in Tally Prime
Sales Voucher (Click F8: Sales): is created (F-7A) to record all sorts of Sales Transactions (Cash Sales or Credit Sales). At first ledger, select a Party Account (for Credit Sales) or Cash / Bank A/c (for Cash Sales), to be Debited. The next ledger account would be a Ledger under Sales Group and must be Credited. In Sales Voucher, a ledger account under Purchase Group cannot be transacted.
Tally Trade Sales का entry F8 Button से Sales Voucher में होता है. Cash sales भी Sales Voucher में entry करे (Receipt Voucher में नहीं ).
F-7A: Sales Voucher Entry
Sales Voucher Entry Configuration
At Sales Voucher Entry screen (F-7A), click F12:Configure and set the Configuration Options as desired (F-7B).
F-7B: Sales Voucher Entry Configuration
Tally Prime – Sales Voucher Entry : Video in Hindi
Purchase Voucher in Tally Prime
Purchase Voucher (click F9:Purchase) is created (F-8A) to record all sorts of Purchase Transactions (Cash Purchase or Credit Purchase). At first ledger, you must select a Party Account (for Credit Purchase) or Cash / Bank A/c (for Cash Purchase) to be Credited. The next ledger account would be a Ledger under Purchase Group and must be Debited. In Purchase Voucher, a ledger account under Sales Group cannot be transacted.
F-8A: Purchase Voucher Entry
Purchase Voucher Entry Configuration
At Purcahse Voucher Entry screen (F-8A), click F12:Configure and set the Configuration Options as desired (F-8B)
F-8B: Purchase Voucher Entry Configuration
Tally में Trade Purchase का entry F9 button से Purchase Voucher में होता है . Cash Purchase भी Purchase Voucher में entry करे (Receipt Voucher में नहीं ).
Fixed Asset का Sales / Purchase entry Journal Voucher में करे (Sales / Purchase Voucher में नहीं ).
Tally Prime – Purchase Voucher Entry : Video in Hindi
Journal Voucher Entry Rules – Hindi Video
Sales Purchase Voucher Entry – Hindi Video
Journal Voucher Entry Rules – Video in English
Debit / Credit Note voucher in Tally Prime
Debit & Credit note voucher are normally used for adjustment, supplementary bills, rebates, goods returns, etc. These are supplementary Debits / Credits on Party, in respect to Sales / Purchase transactions.
- : To enter Debit Note Voucher, at Voucher Entry screen, press Alt+F5 (or Click F10:Other Voucher button and select Debit note from the list of Vouchers).
- : To enter Credit Note Voucher, at Voucher Entry screen, press Alt+F6 (or Click F10:Other Voucher button and select Credit Note from the list of Vouchers).
Tally Prime – Debit / Credit Voucher Entry Menu : Video in Hindi
Debit Note Voucher Entry Rules in Tally Prime
The First ledger account under Cash / Bank, Sundry Debtor / Creditor group to be Debited.
F-10A : Debit Note Voucher Entry
Debit Note Voucher Entry Configuration
At Debit Note Voucher Entry screen (F-10A), click F12:Configure and set the Configuration Options as desired (F-10B)
F-10B : Debit Note Voucher Entry Configuration
Tally Prime – Debit Note Voucher Entry : Video in Hindi
Credit Note Voucher Entry Rules in Tally Prime
TheFirst ledger account under Cash / Bank, Sundry Debtor / Creditor group to be Credited.
11A: Credit Note Voucher Entry
Sales Bill के सम्बंधित Additional Charge के लिए Seller Alt+F5 से Debit Note issue करते है. Seller के books में Buyer का Account Debit होता है. दूसरी तरफ, Buyer अपने Accounts में Seller को Alt+F6 से Credit Note issue करते है . Buyer के books में Seller का Account क्रेडिट होता है .
Goods Return करने वाली Party Goods पानेवाली Party के ऊपर Debit Note issue करते है . Goods Return पाने वाली Party Goods Return करने वाली Party के favour में Credit Note issue करते है .
11B: Credit Note Voucher Entry Configuration
Tally Prime – Credit Note Voucher Entry : Video in Hindi
Tally Prime – Journal Vouchers Entry : Video in Hindi
Accounts Voucher Quick Entry – Video in English
Components of Voucher Entry Screen in Tally Prime
Tally provides a standard Accounts Voucher entry Form for all types of Accounts Vouchers. We have described the rules of Voucher Entry (Account Heads, Debit / Credit) for each Voucher Type.
The Basic Accounts Voucher entry screen may be broadly divided into 3 areas :
| Voucher Header | Ledger Details | Voucher Footer |
| Voucher Type/Number Voucher Date/Day | To/By(or Dr/Cr) Ledger Account Ledger Amount | Voucher Narration Voucher Amount |
Voucher Header
At Voucher Header, you enter the following :
- Voucher Number: In automatic voucher numbering system, Tally auto generates voucher number in chronological order, for each Voucher type. In such case, you do not to manually enter Voucher Number.
- Voucher Date: The Current Date is carried at this field as Date of Voucher. To change the Voucher Date, press F2: Date button. The next Date is carried as default Voucher Date would be shown as Current Date as explained in earlier chapter. You may change it as needed. Alternatively, you may press Shift+Tab to get back to the Date field and enter the Voucher Date, without changing the Current Date.
Voucher Ledger Account details
This is a tabular area where each Ledger Transaction data is entered .
- § Ledger Sign : At first column, Type D (for Debit) or C (for Credit) at first column to indicate Debit or Credit the ledger that you select at Particulars Column. The Debit or Credit nature of the first Ledger Account in the Voucher is pre-determined by Tally according to Voucher Type. So, you have to enter D/C only from second entry onwards.
- § Ledger Account : At Particulars field, select the Ledger Account from List of Ledgers pop-up.
- § Ledger Amount : As per Dr/Cr entry in the first column, the cursor would move to Debit or Credit column. Type the Amount for the Ledger Account.
New Ledger Accounts creation during voucher entry in Tally Prime
During voucher entry, if the ledger account to be transacted is not yet created, press Alt+C at the ledger account (Particulars) column to get Ledger Accounts entry screen, without exiting from the current voucher. Now create the new ledger account as usual (F-4A / F-5B / F-6B). You will get back the voucher entry screen at the same point. Select the ledger account in the voucher entry screen.
This way, you may enter many Debit and Credit entries in a voucher. The Ledger entries will be terminated as soon as the total of Debit and Credit is equal.
Voucher Narration Entry in Tally Prime
Enter Voucher Narration, describing the voucher transactions briefly (upto 3 lines), but writing the essential details for future reference.
Tally Prime – Components of Voucher Entry : Video in Hindi
Components of Voucher Entry Screen – Hindi Video
Components of Voucher Entry Screen – Video in English
Saving Voucher Data in Tally Prime
After complete entry of the voucher, you get Save Y/N box to save the voucher,
- Saving the Voucher : Press <Enter> or type Y at Accept? Yes or No to save the voucher. The current voucher will be saved.
To modify any data before saving, type N (or No) to go back to the top field, edit as desired and then save the voucher.
- Quit without Saving : To close the voucher entry screen without saving the current voucher being entered, press Q: Quit button at the bottom of the screen (or press Ctrl+Q).
- Quick Saving : To save the current voucher quickly (without confirmation), press A: Accept button at the bottom of the screen (or press Ctrl+A).
Continuing Voucher Entry : After saving the current voucher, a blank Voucher entry screen would appear to continue voucher entry. To terminate voucher entry, press <Esc>. Type Yes at Quit? Yes or No. to quit . To enter any other type of Voucher, click the respective voucher type button.
Voucher के Header में Voucher Number और Voucher Date entry होता है . Ledger Details section में हर Ledger Account और Amount (Debit / Credit) entry होता है . Voucher के अंत में पुरे Voucher का विवरण (Narration) entry किया जाता है .
Voucher Entry के दौरान , गैर-मौजूदा (Non – existing) Ledger Account (यानि जो Ledger Account create नहीं है ), create करने के लिए, Alt+C press कर, उस Ledger Account को भी create कर Voucher entry पूरा कर सकते है
Saving Voucher Data – Hindi Video
Saving Voucher Data – Video in English
Voucher Alteration & Deletion in Tally Prime
To View / Alter or Delete any saved Voucher, select Display>Day Book, Click F2:Date (if you know the voucher date) or F2:Period. Enter the Voucher Date (at F2:Date prompt) or the Period (at F2:Period prompt) to get the list of the Vouchers (Day Book) for the selected Voucher Type for the selected Date / Period. At Day Book, drill down through the desired voucher (place the cursor on the voucher record and double click or press <enter>) to get the Voucher Alteration screen (similar to voucher entry screen). At Voucher Alteration screen:
- Voucher Alteration : Take the cursor on the desired field and make necessary alteration of data, as desired.
- Voucher Deletion : Press Alt+D and type Y to confirm deletion of the voucher. (you can view the entire voucher before confirming deletion)
Voucher entry के बाद Voucher में कोई alteration के लिए Day Book या दूसरे Report से drill down कर Voucher select करे. Voucher के Data Alter करे (जिस तरह data entry किया गया है ), और Voucher save करे . Voucher Deletion के लिए Voucher Alteration screen में Alt+D press करे और Yes type कर Deletion confirm करे.
Tally Prime – Voucher Operations : Video in Hindi
Voucher Alteration & Deletion – Hindi Video
Voucher Alteration & Deletion – Video in English
Tally Prime Voucher Operations – Video in Hindi
Dormant Vouchers in Tally Prime
We have so far discussed about vouchers which makes immediate effect in accounts. So, the entry is reflected immediately in ledger accounts, Trial Balance, Final Accounts etc. However, tally provides following Dormant vouchers, which do not affect the accounts immediately.
- Optional (L:Optional): These voucher are created to make provisional entry, to be regularized later on. Click L:Optional toggle button to convert to Optional and vice versa
- Post Dated (T:Post dated): Entered in advance of the date of transaction. Often traders give post dated cheques, which are regularized when Banked. Click T:Post Dated toggle button to convert to Post dated and vice versa
Tally में Regular Voucher entry होते ही उसका effect Reports में automatic मिलेगा. कोई Posting की जरूरत नहीं . Optional Voucher को Regular me परिबर्तित करने के बाद ही उसका effect रिपोर्ट में मिलेगा. Outstanding Report में Post Dated Voucher का Information दिखता है , लेकिन Post Dated Voucher को Regular में परिबर्तन के बाद ही उसका effect Report में मिलेगा.
Single Mode Voucher Entry in Tally Prime
You may, alternatively enter Cash Vouchers (Receipt, Payment & Contra) in Single Mode. As explained earlier, at Voucher Entry screen click H:Change Mode and select Single Entry / Accounting Invoice from the list of options.
In Single Mode, enter Cash / Bank Account in Header and other Accounts in detail line. There is no Debit / Credit column in Single mode voucher entry. Tally internally sets the Dr / Cr sign for each entry according to the position (Header / Detail Line) and Voucher Types (F-12A to F-12C). So, Single Mode is easier to understand by Non Accountants.
Tally stores the voucher in same manner, whether entered in Normal or Single Mode. You may edit / display a voucher in any mode, irrespective of the mode in which the voucher was created.
Single Mode Voucher entry Non-Accountants के लिए समझने में सरल है क्योकि इसमें Debit Credit नहीं होता (F-12A to F-12C). इसलिए, Single Mode entry का प्रचलन हुआ है. Voucher entry चाहे Dr / Cr mode में हो, या Single Mode में, उसका Accounting effect एक ही है .
Single Entry mode ले लिए Voucher entry screen में H:Change Mode click कर Single Entry (Payment, Receipt, Contra Voucher के लिए ) / Accounting Invoice (Sale , purchase, Debit Note, Credit Note) के लिए select करे.
F-12A: Contra Voucher Single Mode Entry
F-12B: Payment Voucher Single Mode Entry
F-12C: Receipt Voucher Single Mode Entry
F-12D: Sales Voucher Single Mode Entry
F-12E: Purchase Voucher Single Mode Entry
F-12F: Debit Note Voucher Single Mode Entry
F-12G: Credit Note Voucher Single Mode Entry
Voucher Entry Tips – Hindi Video
Voucher Entry Quick Steps – Video in English
Accounts Voucher- Key Points
- सारे Accounts Voucher entry एक ही जैसे है. Voucher entry screen में अपने Hot key से Voucher type के अनुसार voucher entry करे.
- Tally द्वारा create किये गए voucher type उपयोग कर Voucher entry करे . जरूरत के अनुसार, Tally created Voucher Type के नया voucher type create कर, entry कर सकते है.
- Automatic numbering system में, हर voucher type में अपने serial से Tally द्वारा Voucher का Number हो जाता है. इसलिए, Back date का Voucher Delete या Insert करने से, उसके बाद date के सारे voucher number अपने आप change हो सकते. इसे ध्यान रखे और Tally के इस बिचित्र system को पहले से अच्छी तरह समझ ले, ताकि आपको परेशानी न हो. Back Date का Voucher Date change न करे, Back Date का voucher Delete न करे (Voucher Cancel करे, ताकि Voucher Number change न हो !).
- Single Entry / Accounting Invoice me में Debit / Credit column नहीं होता. एक mode में entry कर दूसरे mode में voucher open कर सकते है , क्योकि किसी भी mode में entry करे , Tally के अंदर Voucher data, एक ही तरह save होगा .
- Sales, Purchase, Debit और Credit Note voucher, As Voucher या Accounting Invoice mode में entry कर सकते. As Voucher mode entry में हर Ledger Account के amount Debit या Credit column में entry होता है . Accounting Invoice mode में Debit / Credit column नहीं होता. Party (या Cash /Bank) Ledger Account header में entry होता है, बाकी सभी Ledger Account details area में entry होते है.
Accounts Vouchers- Tally PRIME- Frequently Asked Questions
Accounts Vouchers in Tally ERP9 – PDF
