Click here to get the Account Masters Updated Post

Account Masters

After Company creation, the Account Masters are to be created first and organised as desired. To maintain Basic Accounting System, create the following Masters.

Company creation के बाद सबसे पहले अपने तरीके से Accounts Masters organise कर Masters create करना है. Basic Accounting System के लिए सबसे पहले निम्नलिखित Accounts Masters create करे.

Account Groups : Account Groups are just convenient & systematic grouping of Ledger Accounts of similar nature. Account Group helps to present summarised Accounting Reports in systematic manner. The Account Group may be organised in multiple Levels to get accounting figures and report for each such sub level Groups.

Account Group एक ही प्रकार के Ledger Account के organisation है. Accounting Reports को Systematically orgasnised तरीके से प्रस्तुत करने के लिए Ledger Accounts को Accounts Group में organise किया जाता है.

Account Ledgers : Account Ledgers are entities representing similar transactions. For example, Travelling Expenses Ledger contains all transactions (vouchers) related to Travelling Expenses. The transactions of a Ledger account are summed up (Debit & Credit) and balanced (net Debit / Credit).

Account Ledger एक Account से सम्बंधित सभी लेनदेन का record है. जैसे की, Travelling Expenses के Ledger में Datewise Travelling Expenses के सारे Transaction रहेंगे.

F-1A: Accounting Masters Type, GoT>Chart of Accounts

Select GoT>Chart of Accounts to get the Accounts Masters Types List (F-1A).

Accounts Master Type List के लिए GoT>Chart of Accounts select करे (F-1A).

Tally Prime – Chart of Accounts – Video in Hindi

Chart of Accounts in Tally prime – Hindi Video

Chart of Accounts in Tally ERP 9 – Hindi Video

Chart of Accounts in Tally ERP 9 – Video in English

Accounts Masters in Tally ERP 9 – Hindi Video

Reserved Accounts Masters

During Company creation, Tally automatically creates 28 Reserved Account Groups and 2 Reserved Ledger Accounts. Select GoT>Chart of Accounts>Group to display list of all Account Groups.

Company creation के समय, Tally automatically 28 Reserved Account Groups और 2 Reserved Ledger Accounts create करता है. Primary Account Group के alphabetical list display करने के लिए GoT>Chart of Accounts>Group select करे.

Reserved Groups : Tally creates 15 Primary Groups and 13 Sub-Groups (known as Reserved Groups) for each Company (F-2A).

Reserved Ledger Accounts : Tally also auto creates 2 Reserved Ledger accounts (Cash and Profit & Loss Account : F-1A). So, do not create any new ledger for these Ledger Accounts. All other Ledger Accounts are to be created.

Cash और Profit Loss Ledger Account create न करे, क्योकि Tally इसे अपने आप Create कर लेते है (F-2D).

The Reserved Groups appear in Alphabetical order and the subordinate groups appear below the respective Reserved Group in hierarchical order. Reserved Account Group appear in Bold, subordinate Account Group appear in Normal Font and Ledger Accounts appear in Italics .

Reserved Account Group Bold में दीखते है, Created Group Normal Font में दीखते है, Ledger Accounts Italic Font में दीखते है (F-2A to F-2D)

Tally Prime – Accounts Masters – Video in Hindi

Reserved Accounts Masters in Tally – Hindi Video

Reserved Accounts Masters in Tally – Video in English

Reserved Accounts Characteristics

To organise the Financial statements easily and correctly, Tally creates Reserved Groups for each Type of Accounts. We now explain Reserved Account Groups and nature of Accounts of each such Account Group.

3.1 Reserved Account Groups of Liabilities : The Groups of Liabilities of Balance Sheet are shown below:

Capital : It represents Capital and Reserves & Surplus of the Company.

Capital Account: Represents Owners Capital may be placed under Capital Group. Common example are Share (or Equity) Capital, Partners’ Capital Accounts, Proprietors Capital Account. Members Capital A/c etc. Separate Ledgers may be created for Equity Capital, Preference Capital A/c etc.
Reserves & Surplus: Represents Reserve Accounts like General Reserve, Capital Reserve, Investment Allowance Reserve, Share Premium Account etc.

Loans (Liabilities): Represents all loans taken (Borrowings) by Company. Tally further divides this Groups into following 3 reserved sub-groups for better organisation

Bank OD Accounts: While Current Bank A/c should be placed under Current Assets (explained later), Bank Overdraft and Cash/Credit Accounts availed under Hypothecation, Bill Discounting etc. operated on a day-to-day basis should be placed under this group.
Secured Loans: Debentures, Term Loans (Medium/Long term), Secured Loans taken from Banks, Financial Institutes etc. against security (like mortgage/ hypothecation, pledge etc) should be placed under this group.
Unsecured Loans: Loans from outside Parties, Directors, Friends and Relatives (without any collateral security), Deposits etc, should be placed under this group.

Current Liabilities : This Group normally constitutes a large number of Ledger Accounts and Sub Groups and is subdivided into following 3 sub-groups:

Duties and Taxes: This sub-group is for all Indirect taxes normally charged on Goods & Services, like GST etc.
Provisions: It is a place for all sorts of Provisions (like Provision for Bad Debts etc). However, Depreciation Provided should go under Fixed Assets (explained later).
Sundry Creditors: Ledger accounts of all Trade Creditors / Suppliers
Current Liabilities: It may contain all other liability accounts (not placed in any the above 3 groups), like Liabilities for Expenses, Employees contribution for ESI/PF, TDS realized etc.

Suspense Account : This may contain temporary Accounts containing transactions whose nature are not yet finally known.

Tally Prime – Reserved Accounts Groups of Liabilities – Video in Hindi

3.2 Reserved Account Groups of Assets

Fixed Assets : All Fixed Assets used for business over long period, like Immovable Properties (Land, Building), Rights (Patents, Trade Rights), Plant & Machinery, Vehicle etc, should be placed under this Group.

Investments : All Ledger Accounts related to Investments in Shares, Bonds, Govt. Securities and Investment in other companies.

Current Assets : It constitutes 6 Reserved Sub Groups: Stock-in-hand, Deposits (Assets), Loans & Advances (Assets), Cash-in-hand, Bank Accounts, Sundry Debtors.

Stock-in-hand: Ledger Accounts for Closing Stock under this group.
Deposits (Assets): Deposits made by the Company like Fixed Deposits, Security Deposits, Deposits with Electricity, Telephone dept, Deposits in other companies, Rental Deposits accounts etc. should be placed under this Group.
Loans and Advances (Assets): All Loans & Advances of non-trading nature given, like Advances against Salary, Loans to Employees, Advances to Fixed Assets Suppliers etc.
undry Debtors: All the Trade Customer Ledger Accounts.
Cash-in-Hand: It contains all types of Cash Accounts. Tally auto creates a Cash Ledger Account (Cash-in-Hand) under this group.
Bank Accounts: All Bank Accounts like Current Accounts, Savings Accounts etc, should be placed here.

Misc. Expenses (Asset) : For Limited Companies, Preliminary, Pre-operative and similar expenses (to the extent not written off to Profit & Loss A/cs) should fall here.

Tally Prime- Reserved Account Groups of Assets – Video in Hindi

Account Groups of Profit & Loss Account

Sales : All sorts of Trade Sales (Goods as well Services). Sale of Fixed Assets should not be included in Sale.
Direct Income : Accounts for direct Income other than those placed under Sales.
Indirect Income : All Incomes other than placed under the above two groups (like Rent, Interest, Commission, Dividend Income etc).
Purchase : All trade Purchases. Purchase of Fixed Assets should not be included in Purchase.
Direct Expenses: Accounts of Direct Expenses (like Carriage Inwards, Wages etc) considered for computing Gross Profit/Loss,.
Indirect Expenses : All expenses considered for computation of Net Profit/Loss only not included in the above Groups should be placed here.

सही तरह Accounts organise करने के लिए, Accounts के nature के rule के अनुसार Tally में Reserved Accounts के group अपने आप create होता है. एक Reserved Group के अंतर्गत सभी Ledger Accounts में उसके rules लागू होते है. इसलिए, नए Account Group और नए ledger Accounts उपर्युक्त Accounts Group के nature के अनुसार सही Account Group में set कर create करे.

Tally Prime- Reserved Account Groups of Income – Video in Hindi

Tally Prime- Reserved Account Groups of Expenses – Video in Hindi

Tally Prime : Chart of Accounts – Video in Hindi

Reserved Accounts in Tally – Video in English

Account Masters Creation

Create new Account Group or Account Ledger (in addition to the Reserved Groups or Ledgers auto-created by Tally on creation of a Company), as required. Select Gateway of Tally > Create to get Master Type list (F-1A).

नए Account Master, जैसे Account Group और Ledger Account create करने के लिए Gateway of Tally > Create select करे और Master Type list पाए (F-1A).

Tally Prime- Master Account Master Creation – Video in Hindi

Account Masters Creation in Tally ERP 9 – Hindi Video

Account Masters Creation in Tally ERP 9 – Video in English

Account Group

For a small company (or individual accounts), the Tally created Reserved account groups may be adequate, and you may not need to create new Account Groups. However, for better organization of larger number of accounts, new Account Groups need to be created. The Reserved Groups bear their own characteristics. The Ledger Accounts placed under these Groups inherit the properties of the respective Reserve Group.

Tally पहले से Reserved Account Group create कर लेते है, लेकिन अपने अनुसार Chart of Accounts संगठित (Organise) करने के लिए नए Accounts Group बना सकते है.

4.1 Account Group Creation: Select GoT>Create>Group (F-1A). At Account Groups creation screen (F-4A), enter as follows :

Account Group Name : At Name, enter unique Account Group Name.
Parent Group: At Under, select the Parent Group from List of Groups. The new Group would be placed under the selected Parent Group.

At other options, select No / Not Applicable. This way you can create a new Account Group under a Reserved Group or new created Group. This way create new Groups one by one (One Group at a time).

4.2 Account Group Creation Configuration

At Account Group Creation, Click F12: Configure and set the Configuration Options (F-4B)

Account Groups creation (F-3A)के लिए GoT>Create>Group selectकरे (F-1A). Account Group Creation Screen (F-3A), में Name field में Group Name enter करे और Under field में Parent (मूल ) Group Name select करे.

Tally Prime- Master Account Group Creation – Video in Hindi

Account Group Creation in Tally ERP 9 – Hindi Video

Account Group Creation in Tally ERP 9 – Video in English

Account Ledger

Select GoT>Create>Ledger (F-1A). At Account Ledger creation screen (F-4B), click F12:Configure, set the Configuration option (F-4A), and enter as follows (F-4B) :

Select GoT>Create>Ledger (F-1A) to get Account Ledger creation screen (F-5A). Now enter as follows :

Account Ledger Name : At Name, enter the unique Name of the Ledger. This name will be printed in all internal records (like Ledger, Trial Balance etc) and will be available in drop down list for selection of Ledger.
Parent Group : At Under, select the Parent Group of the Ledger from List of Groups.

5.1 Account Ledger Creation Configuration

At Account Ledger creation screen (F-4A), click F12:Configure, set the Configuration option (F-4B).

Account Ledger Creation Screen (F-5A), के लिए GoT>Create>Ledger selectकरे (F-1A). Name field में Ledger Name enter करे और Under field में Parent (मूल ) Group Name select करे.

5.2 Creation of new Account Parent Group during Account Ledger Entry

During Account Group or Ledger Account entry , if you find that the parent group is not existing, press Alt+C at ‘Under’ field to get Account Group Creation (Secondary) screen . Create the parent Account Group and select the parent group at Under field in Group Entry / Ledger Entry as usual.

Group या Ledger Creation के समय गैर-मौजूदा (Non-existing) Account Group create करने के लिए Under field में Alt+C press कर Parent Group भी उसी समय create कर सकते है.

5.3 Ledger Opening Balance Entry

Enter Opening Balance (if you have set Yes at Provide Opening Balance for Ledgers at Ledger Configuration. The appropriate Dr / Cr would be carried as default for convenience. The cumulative Opening Balance (Debit & Credit) of all ledgers created are shown at the upper right corner, for information.

Ledger Configuration (F-4A) में Opening Balance set up (set Yes at Provide Opening Balance for Ledgers at Ledger Configuration- F-4A) किया हो तो Ledger Opening Balance भी entry कर सकते है.

Ledger Opening Balance Entry in Tally ERP 9 – Hindi Video

Ledger Opening Balance Entry in Tally ERP 9 – Video in English

5.4 Cash Ledger Account Opening Balance Entry : Tally auto creates a reserved Ledger Account Cash (under Group Cash-in-hand). So, you do not need to create any new Ledger Account for Cash Account. To enter Opening Balance of Cash Account, select GoT>Alter>Ledgers and then select Cash Account to get Cash Account Alteration screen. Now enter the Opening Balance of Cash Account at Opening Balance field, as explained.

Cash Ledger Account automatic Create होता है. इसलिए, Cash Account का Opening Balance के लिए GoT>Alter>Ledgers से Cash Ledger Account Alteration कर Cash Account का Opening Balance entry करे.

Tally Prime- Account Ledger Creation – Video in Hindi

Tally Prime- Account Master Creation – Video in Hindi

Account Ledger Creation in Tally ERP 9 – Hindi Video

Account Ledger Creation in Tally ERP 9 – Video in English

Account Group Creation (Indirect method) in Tally ERP 9 – Hindi Video

06 Alteration / Deletion of Account Master

To Alter or Delete any of the existing Account Group / Ledger, at Gateway of Tally :

Account Group : Select GoT>Alter>Group (F-2B) and select the desired Account Group
Account Ledger : Select GoT>Alter>Ledger>(F-2C), and select the desired Account Ledger

The selected Master record (Account Group / Account Ledger) appears in Alteration Mode (similar to creation screen).

Alteration : Now you may alter data of any field of the master record (Group or Ledger). Press Alt+A to save the changes made.
Deletion : To Delete the Master Record, Press Alt+D and press Y at ‘Delete? Yes or No.’ to confirm Deletion.

Reserved Group Name and other properties can be altered, but its Parent Group cannot be Altered

Restriction on Deletion of Master : An Account Master (Group or Ledger) cannot be deleted in following cases:

Deletion of Account Group: An Account Group can not be Deleted, if there is any child ledger of the Group. The Tally created Reserved Group also cannot be deleted.
Deletion of Account Ledger : An Account Ledger can not be Deleted if it is transacted in a Voucher. The Tally created Reserved Ledger Accounts (Cash and P& L A/c) also cannot be deleted.

The Reserved Account Masters cannot be Deleted.

Account Group / Ledger Alteration के लिए, GoT>Alter>Group, या GoT>Alter>Ledger select कर Alter या Delete करनेवाले Account Group या Ledger Account select करे. Alter करने के लिए field में data change करे. Delete करने के लिए Alt+D press करे. Reserved Group या Reserved Ledger Account Delete नहीं कर सकते. Voucher में entry किया हुआ Ledger Account भी Delete नहीं कर सकते.

Tally Prime – Alteration of Account Master

Tally Prime – Deletion of Account Master

Tally Prime – Accounts Master Operations

Alteration / Deletion of Account Master in Tally – Hindi Video

Alteration / Deletion of Account Master in Tally – Video in English

Some Common Ledger Accounts Creation

The entry of Account Group and Account Ledger are shown above. Here some Important Ledger Accounts creation screen with the Parent Account Group (Under) and other info are shown for guidance and understanding. To set the Ledger Account Configuration, click F12:Configure button at the right side Button Bar of Ledger creation screen and set the options as desired. To keep the things simple, set Yes at Provide Opening Balance in Ledger Accounts and set No at all other options.

यहाँ कुछ Important Ledger Account creation, उसके Configuration और Parent group, example के तौर पर दिखा रहे है.

6.1 Owner Ledger Account Creation

F-6A: Owner Ledger Account Creation

6.2 Bank Ledger Account Creation

F-6B: Bank Ledger Account Creation

6.3 Supplier Ledger Account Creation

F-6C: Supplier Ledger Account Creation

6.4 Customer Ledger Account Creation

F-6D: Customer Ledger Account Creation

6.5 Sales Ledger Account Creation

F-6E: Sales Ledger Account Creation

6.6 Purchase Ledger Account Creation

F-6F: Purchase Ledger Account Creation

6.7 Income Ledger Account Creation

F-6G: Income Ledger Account Creation

6.8 Expense Ledger Account Creation

F-6H: Expense Ledger Account Creation

Account Master Display in Tally ERP 9 – Hindi Video

Account Master Operation from List of Accounts in Tally ERP 9 – Hindi Video

Account Master Display in Tally ERP 9 – Video in English

Account Master List Printing in Tally ERP 9 – Video in English

Account Master – Key Points

हर company के लिए 28 Reserved Group और 2 Reserved Ledger Account auto create होते है. हर Reserved Group के अपने चरित्र (characteristics) होते है. नए Account Group एक Reserved Group या नया created Account Group के under ही create कर सकते है. कोई भी Group के नीचे के सारे Account Group और Ledger Account के चरित्र (nature) एक जैसे होंगे.
हर Account Group / Ledger Account कोई एक Account Group के नीचे रहेगा
GoT>Chart of Accounts>Group में Primary Group के alphabetical order के अनुसार hierarchical structure में Account Group list होते है.
GoT>Chart of Accounts>Ledger में Final Accounts के structure (Assets, Liabilities, Expenses, Income) के अनुसार Account Group और Ledger Account hierarchical order में list होते है. इसलिए Ledger के Chart of Accounts ज्यादा उपयोगी है.
नए Account Group या Ledger Account create करते वक़्त, उसी entry screen से नया parent (मूल) Account Group भी एक साथ create कर सकते है.
छोटे और सरल Accounts के लिए, नए Account group न create कर, Tally created Reserved Group के नीचे ही सारे Ledger Account create कर सकते है. लेकिन Accounts के बेहतरीन ढांचा के लिए, जरूरत अनुसार, नए Account Group create करे.
Ledger creation के समय Ledger Opening Balance भी entry करे. Ledger creation के बाद भी Ledger Alteration से Ledger Opening Balance entry कर सकते है. Cash Ledger Account Reserved Ledger Account है, जो Company creation के समय ही create हो जाता है. इसलिए Cash Ledger Account के Opening Balance Ledger Alteration से entry करे.
Chart of Accounts में सिर्फ Account Name, Alias Name show होते है . Master में entry किये गए Opening Balance और सभी info के Master List data checking के लिए , सही तरह से chart of Accounts organise करने के लिए , reference के लिए , user को बहुत ही जरूरत होती है. लेकिन Tally से ऐसी Master list print नहीं कर सकते.
Data Deletion भी Data Alteration से ही करे.

Account Master के कोई भी field में clipboard से copy paste या कोई भी field से clipboard में Copy (Ctl+C) या Paste (Ctrl+V) कर सकते है . यानि Account Master entry के कोई भी data दूसरे कोई Application (Word, Text, Spreadsheet) से Copy paste कर entry / edit कर सकते है. वैसे ही Accounts Master के data Copy / Paste कर दूसरे application में भी copy / Paste कर सकते है .

Accounts Masters- Tally PRIME- Frequently Asked Questions

Accounts Masters in Tally ERP9 – PDF