FAQ : Frequently Asked Questions
FAQ -01 Explain printing of Ledger from Display and Multi Account Printing Options.
Through Display, you get screenful of data in the report. You may scroll the long report up & down. It is useful for on screen viewing and drill down to subordinate reports / vouchers conveniently. Click P:Print button (or press Alt+P keys) to print the Ledger Account.
Through Multi Account printing option, you can print a hard copy of Ledger Books in proper formatted manner, in standard size stationery, for record and audit, to meet the statutory requirements of maintenance of Accounts Books.
The steps of getting the reports in both the methods are described below :
a) Through Display:
At Gateway of Tally> Display > Account Books > Ledger, select a Ledger to Display the Ledger Account. At Ledger Display screen (F-1A), click P:Print to Print Ledger from Display (F-2A)
b) Through Multi A/c Printing:
At Gateway of Tally > Multi Account Printing> Account Books > Ledger (F-1B), select any of the following options:
- All Accounts: To Print all the ledgers
- One Accounts: To Print a specific ledger
- Group of Accounts: To Print the ledgers of a selected group.
Set the period (e.g. 1-4-12 to 31-3-13) at Multi Account Printing screen to get the Ledger(s) for the period as per specified option.
The Format & Contents of Ledger Printed from Display & from Multi Account print is similar.
FAQ -02 What is Complementary Accounts of a Ledger Accounts in a voucher
Complementary Ledger Accounts are the rest of the ledger accounts transacted in a Voucher with reference to a ledger account in the voucher. Among the Complementary Accounts, the first Complementary Account of a Ledger is the first Account transacted in the Voucher (other than the Ledger Account), of a nature opposite to the current ledger Account.
Multiple Account Vouchers
For example, in the following Multiple Account Voucher (Voucher with more than One Debit / Credit transactions , the Complimentary Ledger Accounts for each Ledger Account is shown below
Salary Dr 10000
HRA Dr 3000
PF Cr 1200
Cash Cr 11800
| Ledger Account | First Complimentary Account | Other Complimentary Accounts |
| Salary | PF | HRA, Cash |
| HRA | PF | Salary, Cash |
| PF | Salary | HRA, Cash |
| Cash | Salary | HRA, PF |
Single Account Vouchers
For example, in the following Single Account Voucher (Voucher with One Debit & One Credit transactions) , the other ledger Account is the Complimentary Ledger Accounts for each Ledger Account is shown below
Depreciation Dr 1200
Furniture Cr 1200
The Ledger Accounts and the corresponding Complimentary Leger Accounts in Single Account Voucher s are shown below:
| Ledger Account | Complimentary Account |
| Depreciation | Furniture |
| Furniture | Depreciation |
FAQ 03 How the Complimentary Accounts are shown in Ledger Book Display
In case of Single Account Voucher (One Debit & One Credit), like
Depreciation Dr 1200
Furniture Cr 1200
The ledger are show as follows
Depreciation A/c
| Particulars | Dr | Cr |
| Furniture | 1200 |
Furniture A/c
| Particulars | Dr | Cr |
| Depreciation | 1200 |
So, in Single Account Voucher, at the first line, the complementary Ledger Account name (e.g Furniture in case of Depreciation Ledger A/c & Depreciation in case of Furniture Ledger A/c), the Debit / Credit column (sign & Amount), represents to the current ledger A/c. (not the ledger account shown at Particulars column).
In Single Account Vouchers (One Debit & One Credit)
In Furniture Ledger Account, at Particulars column, the name of Depreciation Ledger A/c (the complimentary ledger a/c appears, but the Debit / Credit columns represent that of Furniture A/c (not of Depreciation A/c). You will see the Amount in Credit column (because the Furniture A/c is credited).
In Deprecation Ledger Account, at Particulars column, the name of Furniture Ledger A/c (the complimentary ledger a/c appears, but the Debit / Credit columns represent that of Depreciation A/c (not of Furniture A/c). You will see the Amount in Debit column (because the Furniture A/c is Debited).
The Account in Particulars column represent the Complimentary Account while the Debit / Credit column represent the Ledger Account
In Multiple Account Vouchers (More than One Debit or One Credit)
However, for Multiple Account Voucher, the presentation is different. For the following voucher :
Salary Dr 10000
HRA Dr 3000
PF Cr 1200
Employee Cr 11800
The corresponding Ledger Accounts would be shown as below :
In Condensed Mode
The first Complimentary Ledger Account (Account having first opposite transaction sign) is displayed.
| Salary A/c | HRA A/c | PF A/c | Employee | ||||||||
| Particulars | Dr | Cr | Particulars | Dr | Cr | Particulars | Dr | Cr | Particulars | Dr | Cr |
| PF | 10000 | Salary | 3000 | Salary | 1200 | Salary | 11800 |
In Detailed Mode
All the Complementary Ledger Accounts, transaction sign & corresponding Amount are shown in Inner Column
| Salary A/c | HRA A/c | ||||
| Dr | Cr | Particulars | Dr | Cr | |
| (as per details) | 10000 | (as per details) | 3000 | ||
| HRA 3000 Dr | Salary 10000 Dr | ||||
| PF 1200 Cr | PF 1200 Cr | ||||
| Employee 11800 Cr | Employee 11800 Cr |
| PF A/c | Employee A/c | ||||
| Particulars | Dr | Cr | Particulars | Dr | Cr |
| (as per details) | 1200 | (as per details) | 11800 | ||
| Salary 10000 Dr | Salary 10000 Dr | ||||
| HRA 3000 Dr | HRA 3000 Dr | ||||
| Employee 11800 Cr | PF 1200 Cr |
