Last Updated on: 5th May 2025, 03:08 pm

Enterprise Accounting System

A business has to manage three key resources (called 3M) – Money, Materials, and Manpower. Accordingly, we broadly divide the Accounting modules for management of these key resources: 

Enterprise Accounting System – Key Modules

• Financial Accounting – To Manage Money 
• Inventory Accounting – To Manage Materials 
• Payroll Accounting – To Manage Employee Pay

The control module of the Accounting system integrates all these functionalities in a centralized place, connecting data from all the modules and functions.

An Enterprise Accounting System (EAS) not only aggregates data from various activities, but also emphasizes proactive management and forward-thinking decision-making, by leveraging historical data to forecast and effectively manage desired outcomes.

This discussion will focus on the common features typically expected in an EAS. This deliberation aims to assist management in understanding the significance and coverage of evaluating the appropriate EAS for the business based on their specific requirements.

What is an Enterprise Accounting System

Enterprise Accounting System is a general term loosely used to describe Integrated Accounting software systems, encompassing multiple functional modules of Business Accounting and management. These systems integrates functional modules to provide a holistic view of Business Functions, facilitating effective management and informed decision-making. However, the range and depth of functionalities can differ significantly among these software systems.

To focus on capabilities of such software systems, in this section, we define the Enterprise Application System (EAS) as those systems that extend beyond mere data aggregation from various activities. An EAS not only consolidates information but also prioritizes proactive management and forward-thinking decision-making by utilizing historical data to forecast and effectively manage desired outcomes.

Enterprise Accounting System refers to category of Integrated Accounting software solutions, that encompass various functional modules related to Business Accounting and management. These systems integrate multiple functional components to deliver a cohesive perspective on Business Functions, thereby enhancing management effectiveness and facilitating informed decision-making. It is important to note that the scope and depth of functionalities can vary considerably among different software systems.

In this context, we define the Enterprise Application System (EAS) as those systems that transcend beyond basic data aggregation. An EAS not only consolidates information but also emphasizes proactive management and strategic decision-making, by leveraging historical data to predict and effectively manage desired outcomes.

This discussion will focus on the common features typically expected in an EAS. The deliberations aim to assist management in understanding the significance and coverage of evaluating the appropriate EAS for the business based on their specific requirements.

For the purpose of our discussion, we classify the functionalities of Enterprise Accounting systems into 3 major modules, for management of key resources, as described earlier, viz, Financial Accounting – To manage Money, Inventory Accounting – To Manage Materials and Payroll Accounting – To manage Manpower.  We briefly describe each of them.

Enterprise Accounting systems – Financial Accounting Module

The following are key features of Financial Accounting module of Enterprise Accounting System for large and medium scale Enterprises. These systems aim to integrate various business Accounting functions, of branches, woks and offices, including work flow management, and instant sharing with stakeholders and targeted recipients. 

Enterprise Accounting systems – Financial Accounting Module

Chart of Accounts and Customization : To Provide a robust framework for accurate and scalable financial Information organization and reporting.

• Multi-Level Chart of Accounts: Flexible and pre-configured accounts structures suitable for various industries and business forms.
• Sub-Accounts and Account Tagging: Enables detailed classification and hierarchical representation of financial data for better granularity.
• Bulk Updates and Base Currency Adjustments: Simplifies account management across multi-branch and multi-currency operations.

Voucher Management and Transaction Processing : ToStreamline transaction processing, ensure compliance, and maintain operational efficiency.

• Categorized Voucher Entry: Entries are validated based on transaction nature and accounting rules, configurable replication and predefined narrations.
• GST and Tax Compliance: Automated GST postings for sales, purchases, and returns; TDS setup, deduction, and filing processes.
• Multi-Level Approval Workflow: Enables hierarchical approvals for all accounting vouchers, ensuring transparency and control.

Budgeting and Financial Controls : ToFacilitate proactive financial planning, control, and performance monitoring.

• Cost Center and Profit Center Management: Enables tagging of transactions with cost elements for detailed financial analysis.
• Budgeting and Budget Revisions: Configurable budget tracking at ledger and cost center levels, with variance analysis for financial monitoring.
• Transaction Locking and Recurring Journals: Locks critical transactions post-approval and automates recurring entries.

Audit and Financial Reconciliation: Ensure accountability, compliance, and reciprocated compatibility of financial operations and records.

• Audit Trail of Transactions: Tracks changes in all Masters and Documents, including user IDs, timestamps, and approvals.
• Bank Reconciliation: Automated reconciliation with configurable formats.
• Year-End Closing Entries: Automates posting of closing entries, for transition to new financial year.

Reporting and Dashboards : Enable informed decision-making with real-time and customizable financial insights.

• Configurable Financial Reports: Includes profit and loss statements, balance sheets, cash flow, and fund flow reports, tailored to user needs.
• Cost and Analytical Reports: Offers multi-level cost reports and profitability analysis with graphical summaries.
• Dashboards: Displays consolidated financial metrics with drill-down capabilities for granular details.

Petty Cash and Postdated Cheques Management : Enhance cash flow management and ensure proper documentation of minor transactions, in separate books.

• Petty Cash Tracking: Simplifies small cash transactions and tracks expenses accurately.
• Postdated Cheque Management: Ensures proper tracking and realization of future-dated payments.

Integration and Workflow Automation : Integrate accounting with other business functions for a unified operational flow.

• Inventory and Financial Linkage: Automatic posting of accounting entries from transaction from other functional areas.
• Workflow Automation: Includes recurring journals, template-based journal entries, and cost center linking for seamless operations.

Enterprise Accounting Systems – Inventory Control Module – Key Features

Materials accounting modules of Enterprise accounting systems, provide end-to-end solutions for managing materials, procurement, inventory, manufacturing, Job & Contract Work, Supply Chain Management, CRM, e-commerce  and regulatory compliance, through integration across multiple locations and business functions

Enterprise Accounting systems – Inventory Control Module

Materials Procurement and Purchase Management : To Ensure timely procurement, maintain quality standards, and optimize procurement costs.

• Purchase Order Planning and Management: Supports purchase planning based on sales orders, manufacturing plans, and internal department requisitions. Includes auto-replenishment, vendor price comparisons, and purchase order tracking through vendor portals.
• Goods Receipt and Quality Inspection: Tracks goods receipt notes, enables customizable inspection parameters, handles rejected goods via debit notes or replacements.
• Cost and Expense Allocation: Allows entry of additional expenses (transportation, customs duties, etc.) and includes landed cost computation for accurate purchase costing.

Inventory and Stock Management : To Optimize inventory control and reduce wastage while ensuring adequate stock levels.

• Comprehensive Stock Tracking: Multi-level inventory hierarchy, real-time stock levels, reorder points, and barcodes for stock Items, batch tracking with manufacturing and expiry dates.
• Inventory Valuation and Methods: FIFO, LIFO, weighted average, and standard valuation methods. Tracks inventory withdrawal and adjustments through physical stock verification.
• Warehouse Management: Automated stock allocation by bin and rack capacity, tracks goods in transit, and manages internal transfers between storage locations.

Manufacturing and Production Management : Production planning, quality control, improve production efficiencies.

• Material Requirement Planning (MRP): Raw materials planning as per production schedules and multi-level Bills of Materials (BoM).
• Production Processes: Discrete, Process, batch, and make-to-order manufacturing methods. Progressive bundling, line scheduling, and semi-finished goods tracking.
• Quality Control and Waste Management: Material testing, scrapping of unusable goods, waste reuse or disposal.
• Cost Analysis: Production costs computation based on component consumption and BoM standards.

Sales Order and Distribution Management : Improve order fulfillment efficiency and customer satisfaction through optimum stock management and pricing flexibility.

• Sales Order Processing: Automated sales order creation, validation, and amendment. Bulk order creation, integration with B2B/B2C platforms, and API support.
• Stock Reservation and Delivery: Management of reserved stock, packing slips generation, multiple UoM conversions for deliveries.
• Flexible Pricing and Promotions: Customer-specific price lists, promotional schemes, approval workflows for discounts.

Supply Chain and Logistics : Supply chain operations for timely deliveries, facilitating logistics co-ordination.

• Multi-Location Support: Coordination across multiple branches, warehouses, and retail outlets with real-time stock transfer and tracking.
• Rule-Based Replenishment: Automated inventory replenishment based on sales patterns, seasonal demands, and predefined rules.
• Goods in Transit: Monitor shipments using RFID, mobile apps, and geolocation APIs.

Job Work Management : To Enhance control over outsourced manufacturing processes and ensure accountability.

• Outsourced and In-House Job Work: Tracks materials issued to or received from job contractors. Tracking of stock consumption, returns, and work-in-progress management.
• Job Contracts: Manage contracts with principals, materials receipt, returns, and stock status with jobbers.

CRM and Loyalty Management : Strengthen customer relationships, drive repeat sales through personalized engagement.

• Customer Relationship Management: Track customer interactions, loyalty programs, and membership benefits across physical and online channels.
• Sales Campaigns: Targeted campaigns based on brand, category, and customer demographics with performance analysis tools.
• Feedback and Surveys: POS-integrated feedback collection and surveys.

Advanced Inventory and e-Commerce Integration : Expand sales channels, inventory synchronization across platforms.

• Online Sales Integration: Connect with e-commerce platforms (like Shopify, Amazon etc.,) for real-time stock updates and order management.
• Automated Processes: Auto-reserves stock for e-commerce orders and syncs invoices, shipping details, and payments with online platforms.

Reporting and Analytics : Deliver actionable insights for improved operational efficiency and strategic planning.

• Inventory Reports: Detailed stock ledgers, movement reports, and summaries.
• Production and Material Reports: Track Materials inputs, outputs, wastage, stock movements across processes.
• CRM and Sales Reports: Customer behavior analysis, loyalty program performance, and sales profitability.

Tax  Accounts and Compliance : Compliance with GST regulations, better efficiency and correctness.

• GST Integration: Automated GST reconciliation, GST invoicing, e-way bill generation, e-invoicing, and GSTR filing (GSTR-1, GSTR-3B, GSTR-9, etc.),
• Compliance Automation: JSON-based e-filing, offline tools, and direct portal integration for tax filing.

Enterprise accounting systems with materials accounting modules provide end-to-end solutions for managing materials, procurement, inventory, manufacturing, and distribution processes, through integration across multiple locations and business functions.

Enterprise Accounting Systems – Payroll Accounting Module

The payroll accounting module in enterprise systems provides a flexible and comprehensive solution to manage employee data, payroll calculations, compliance, and reporting. It enhances efficiency, ensures accuracy, and supports statutory obligations across diverse organizational setups.

Enterprise Accounting systems – Payroll Accounting Module

Employee Information Management : Centralized employee information, streamline record-keeping across multiple locations.

• Comprehensive Employee Database: Maintain detailed employee records, including profiles, designations, work centers, and branch details.
• Digital Documents: Manage employee related documents and testimonials digitally for easy reference and compliance.

Pay Structure and Computation : Payroll computation to diverse employee categories and work conditions.

• Configurable Pay Structures: Define pay and deduction components, eligibility rules; salary structures for employees, groups, or designations.
• Flexible Pay Periods: User-defined pay periods (e.g Daily, Weekly, Monthly, Employee Specific) for different employee categories.
• Computation Modes: Computation based on fixed rates, attendance, time, or production-linked metrics.
• Arrears Pay: Compute and disburse arrears Pay with salaries or as separate payments.

Attendance and Time Management : Payroll processing through attendance, leave and other metrics data.

• Attendance Tracking: Import attendance data from biometric devices, time sheets, or Excel files.
• Time Logs and Analysis: Record and analyze employee time in/out logs, overtime and under-time.
• Leave Management: Multiple leave types and rules (e.g., maternity, sickness, paid/unpaid leave) for employees or groups.
• Holiday Setup: Configure weekly, national, and festival holidays at employee, group, or company levels.
• Production metrics : Set Up Production metrics for computation of Production based Pay component.

Payroll Processing : Payroll processing with automated tools and customizable workflows.

• Automated Payroll Calculations: Payroll processing with configurable rules for pay, deductions, overtime, bonuses, etc.
• Overtime Rules: Rules and Rates for normal, weekly off, and Sunday overtime pay,
• Pay Slip and Advice Generation: Generate payslips, pay sheets, and bank salary advice for salary disbursement.

Statutory Compliance : Compliance with government regulations, reduce manual work, correct report filing.

• Regulatory Reporting: Generate and file statutory reports for PF, ESI, professional tax, pension.
• I Tax Deduction on Salary: Automated TDS on salary computation, Tax deductions, and filing of forms and returns.

Reporting and Analytics : Actionable insights, compliance reporting

• Employee and Payroll Reports: Generate Pay reports such as employee profiles, attendance, absenteeism, pay registers, and payroll analysis.
• Customizable Filters: Pay related Analytics, Customised reports through flexible filters for detailed insights.

Multi-Location Integration : Centralized payroll management for organizations with multiple work centers

• Multi-Branch Support: Payroll management across branches and geographical locations.
• Production Integration: Link pay with production metrics for performance-based calculations.

The payroll accounting module in enterprise systems provides a flexible and comprehensive solution to manage employee data, payroll calculations, compliance, and reporting. It enhances efficiency, ensures accuracy, and supports statutory obligations across diverse organizational setups.

Popular Enterprise Accounting Systems

Brief details of following popular Enterprise Accounting Systems are described next.

• ALIGN BOOKS
• LOGIC SOFTWARE
• ZOHO BOOKS

Align Books – Enterprise Accounting Systems

Align Books is Cloud based Enterprise Accounting System covering key areas of Accounting and Business Management, divided into functional modules. It also offers On-Premises module.

Sales / Billing

• Orders & Deliveries : Quotation & Estimates, Sales Order, Deliveries
• Invoicing : Similar / suggested products, Alternate UoM, multiple pricing, Invoice & Item level multiple discounts, free items
• Invoice Printing & Sharing : Printing & Saving Invoice in various digital format, sharing through email, WhatsApp etc.,
• Automated Communication: Auto notification of Invoice, Payment, Outstanding Dues.
• Analytics: Item wise Profitability, Customised Sales Report Analytics.

Purchase Management

• Purchase Orders : Purchase indents from internal departments, Stock Level based Auto Ordering for replacement, comparative pricing of vendors, past purchase history, Purchase Order creation, printing, & saving in digital format; Purchase Order sharing through multiple channels like email, WhatsApp and others,
• Purchase Materials Receipt : Materials acknowledgement, physical counting & measurement, quality inspection, rejection, debit notes and materials returns, receipt of accepted materials,
• Purchase Invoice : Invoice linking and data import from Suppliers Invoice, Landed cost computation for supplementary bills of Transportation, Customs Duty, Clearance Charges.

Financial Accounts

• Configurable Chart of Accounts : Pre-created flexible Model Accounts structure for various Business Form, Trade & Industry for customised Chart of Accounts.
• Voucher: Categorised Voucher Entry as per transaction nature and accounts rules validation; Voucher entry, Configured Voucher Replication from existing vouchers, Standard Voucher Narration, documents attachment in digital form.
• Cost Centers / Attributes : Multi level Cost Centres & Cost Groups. Linking of Cost Centre with each account transaction. Cost Reports. Cost analytical Reports and summary.
• TDS : TDS Set up, TDS rules set up, TDS in Party Master, TDS in Expense Master, TDS realisation  from specified payment, TDS deposit, TDS returns, TDS Returns filing to portal.
• Financial Controls : Bank Reconciliation, Interest statements, Multi level work flow approval, Ledgerwise Financial Budgets, Cost Centre Budget, Budget revision, Budget Variations,
• Financial Reports: Fixed Assets & Depreciation statements, profit and loss account, Balance Sheet, Cash flow statements, Fund flow / Working Capital statements,

Inventory Management

• Stock Item Masters: Multilevel hierarchal Stock Item Groups, Categories & Stock Master,Item Serial No, Items classification through multiple attributes, Unique Barcode Generation, Barcode creation & map vendor barcode for each product, Multiple & Alternate Units,
• Warehousing : Organised Virtual & Physical Materials Storage Locations, Product/Item dimensions for storage capacity calculation, Storage dimensions for capacity calculation & Utilisation, Capacity management available both units and volume, Categorised Bin/Rack storage allocation,
• Inventory Control : Batch Numbers with Manufacturing & Expiry Dates, Expired/Damaged Stock/Inventory Management, Dead/Slow Moving Stock Management, Bulk Package & Losse Inventory segregation, Inventory withdrawal method (FIFO, LIFO and Actual), Inventory valuation method (FIFO, LIFO, Weighted Average, Moving Weightage Average, Standard), Goods In Transit tracking & reconciliation across locations, Physical Verification & Auditing of Inventory, Assembling/De-Assembling/Bundling of inventory, Materials Transfers,

POS

• Stock Item Masters : Multi Level Hierarchical Product Grouping, Parallel Categorization of Items, Definable Stock Item Attributes, Alternate & Compound UoM, Definable Custom Fields in Stock Items, Attribute Based Analysis, Minimum/  / Re-order Stock level, Material Requisition, Serial Based Inventory ID, HSN/SAC Classification, Multiple Stores, Stores Stock consolidation, Inter Location Stock Movement,
• PoS Transactions: Similar / suggested products, Batch Number/ Expiry Date, GST Compliant Invoice, Tax Inclusive/Exclusive option,  Salesman wise Tracking, Invoice sharing with customer, Touch point PoS quick Invoicing, Pre set Price, Discount, Free items, Bundled Items, Bar Code scanner Integration, Multiple sales Counters,
• Invoice Payment Realisation: Multi Mode Payments (Cash, credit card, PayTM, cheque, UPI etc), Cash Register Integration, Advance Orders management, Muti Campaign Sales Promotion schemes, Loyalty Cards, Loyalty Coupons, Rewards Points accumulation and Redemption, Cash Counter consolidation,

Job Work

• Outsource Job Work: Outsource Job Contracts with Jobbers, Bill of Materials, Materials Issue to Jobbers, Materials Receipt from Jobbers, Materials Returns from Jobbers, Materials Consumption & Standard variations, Stock with Jobbers,
• Job Contracts: Job Contracts with Principals,Materials receipt from Principal, Job deliveries to Principals, Materials Returns to Principals, Materials belonging to Principals.

Production

• Semi processed materials Profile with ID & Bar Codes, Production Schedule, Production Process,
• Material Requirement planning, Multiple BOM, production & consumption voucher,
• Products Assembling, Dis-assembling,
• Unusable Materials, Wastage handling, re-use/ re process/ disposal,
• Materials Quality Control/Testing for Raw/Sem-Finished/Finished Goods,
• BoM based Standard Product cost.
• Product cost for components / process/ Finished Items consumed,
• Work-In-Progress Management,

Payroll Accounting

• Payroll Set Up : Flexible Pay Periods, Employe Profile database, Employee Digital Documents attachment, Configurable Salary Structure, Pay & Deduction Heads, Computation of each Pay & Deduction elements,  components calculations of dependent components.
• Attendance & Leave: Multiple Attendance & Leave Types, Definable Rules for Leave eligibility, Periodic Employee Attendance & Leave, Flexible employee level Duty In & Dity Out Times, Time In / Time Out records, Time machine Integration, Timesheet,
• Payroll Processing & Reports : Payroll Processing, Pay Slip, Paysheet, Bank Salary Advice, Employee Ledger, Payroll Statutory Reports (PF, ESI, P Tax, Pension, TDS etc) and filing to respective authorities,

Fixed Asset Accounting

• Fixed Assets Profile : Asset Acquisition, Asset ID, Asset Nature, Asset Location, Asset Supplier, Date of Purchase, Acquisition Cost, Fixed Asset Register,
• Asset Maintenance: Warranty & Maintenance Terms, Maintenance Schedule, Asset maintenance / repairs records, Maintenance Cost, Asset Upgrades, Expenses Capitalisation.
• Asset Depreciation :  Depreciation Rate & Rules, periodical Depreciation Computation, Written Down Value,
• Asset Disposal : Asset Inspection, Asset Disposal / Transfer, Asset scrapping,

GST Accounting

• GST Set Up: Company GST Profile Set Up,  Client GSTN Profile Set Up, Purchase Invoice,  Sales Invoice / e-way Bill, Advance receipts from Customers/ Advance payments to Suppliers, Auto computed GST invoicing, automated e-way Bill Generation & Service Bills with HSN / SAC Code,
• GST Filing: GST Accounting, Periodical GST 2A/2B Reconciliation, GSTR Payment, GST Portal off line  & Direct Upload, GSTR -1, GSTR -3B and other GSTR Filing

Client Self Service Portal

Client Direct Login, Secured Customer/Vendor secured login, upload Quotations, view / download Purchase Orders, Purchase Invoice, Payments details, Ledger Books, Outstanding statements,

Align Books On Premises System

Align Books also offers Premises based system, on MS Access Database for Small Organisations, or MS SQL database Flexible & versatile system for Mid & large Organisations.

Align Books Pricing

• Cloud System Modules : Align Books is broadly classified into Basic, Premium, Ultima, and ERP modules, depending on functionalities. The license fees depend on functionalities used and data volume, as per charts provided in developer’s website. The Certified Professionals module, with specified functionalities, is FREE for 3 years, while the Educational Module, with specified functionalities, is FREE.
• On Premises Modules : Single user : Rs 10,000, Multi user Single Location : Rs 25,000, Multi user Multi Location : Rs 50,000, Users need to pay one time fixed amount for Unlimited Volume, Unlimited Users & Companies.

LOGIC ERP – Enterprise Accounting Systems

LOGIC ERP is Enterprise Accounting system covering all major areas of Business Accounting.

It is available as Cloud based SaaS (Software as a service), on a subscription-based model. It is also available as on-premises system for desktops.

LOGIC ERP comes with two main product ranges:

• A Complete ERP Solution as LOGIC Enterprise-Core, for large and medium enterprises
• Cloud (On-line) & On Premises (Off Line) modules, for medium and small enterprises

Logic Software is created on .NET framework. So, users need to install .NET framework on Windows (SQL Server database Engine & Management Studio) in their Server. They need to install Logic Software for Windows at Nodes. These require technical expertise.

Key Features

Materials Procurement Process

• Quotation and price comparison between vendors/suppliers
• Purchase Order planning based on Sales Orders/ Manufacturing plan, Inter Department Requisitions
• Auto-Replenishment Purchase Order, Standing Purchase Orders,
• Purchase order creation through sale orders for stock refilling
• Purchase order generation from Excel / External data through API
• Purchase Orders entry, amendment / history trail, Order Tracking
• Inwards goods acknowledgement, Inspection, Quality check with specified parameters
• Rejection / Replacement debit notes for rejected goods 
• Goods Receipt Note for Accepted Goods
• Multi-level Approval for Vendor Payments
• Additional expenses entry, purchase landed cost
• Vendor Auto Service Portal,

Sales Orders Process

• Bulk sale order creation using Excel / Other Apps through API
• Sale Order creation converting buyers purchase orders
• Multi-level sale order approval / validation
• Packing Slip / Delivery Challan
• Delivery / Goods Transfers for Indents from retail stores/POS/branches
• Job order creation through sale orders for production planning
• Sale order creation from Buyers Purchase Orders
• Sale Order amendment history, Sales Tracking
• Reserve stock against sale orders, Delivery Orders against reserved stock

Warehouse Management

• Hierarchal Physical & Virtual warehouse definition
• Item dimensions for storage capacity calculation
• Storage space dimensions for capacity calculation
• Storage Capacity as per units and volume
• Automatic bin wise stock allocation based on capacity calculation
• Internal storage stock transfer
• Physical stock verification through manual counting, RFID, Mobile app, PDA etc.
• Stock retrieval Bin Pick list

Manufacturing

• Material Requirement planning
• Discrete & Process manufacturing plan
• Make to order, Make to stock, Assemble to order, Make to assemble
• Batch manufacturing,
• Production Units, floor and line load and scheduling.
• Progressive bundling
• Range plan and sampling
• Multi-level Bill-of-Material
• Product / Package Marking, Barcoding.
• Bill of Materials, Recipe,
• Materials Quality Control/Testing for Raw/Sem-Finished/Finished Goods
• Scrapping of unusable goods
• Wastage handling, re-use/ re process/ disposal
• Product cost for components / process/ Finished Items consumed
• Standard Product cost based on Standard BoM.
• Work-In-Progress management

Supply Chain Management

• Multi-Branch, Multi-Warehouse, Multi-Retail/POS
• Rule based Auto-replenishment, Warehouse stock transfer
• Goods in transit Real Time Tracking
• Purchase planning from sale orders
• Retail store/POS refilling Plan
• Inventory re-filling Multiple parameters rules set up
• Substitution/alternate item/product suggestion
• Automatic re-filling of New items
• Seasonal Sales & Purchase planning
• Vendor portal Self Service
• Document work flow of Sale Orders, Delivery Orders, Sale Challans, Invoice, etc.
• Selling rate / Price List / MRP revision at Central Control Point / Retail Stores / PoS
• Sales/Goods return validation with Physical Verification, Rerun policy,  Invoices, Damages, Expiry
• Multiple Sales price for Location, customer, customer group, product, markdown etc.

Invoicing

• User defined Invoice Format and Contents, Customisable Configuration
• Stock-in-hand verification during Order, Delivery Note / Invoice creation
• Instant Print, Save / Share in PDF / Excel, email / WhatsApp from Invoicing screen.

POS – Point of Sale

• POS system Configuration
• Touch/Mobile POS 
• Flexible Schemes and promotions 
• Weighing Scale Integration
• Multiple UoM Conversion
• Online ordering
• Home Delivery
• Cashier/Shift System 
• Multiple Payment Modes, Payment Gateways
• Expiry Prompt 

CRM / Loyalty

• Customizable Loyalty System for Points Accrual & Redemption
• Integration with third party Loyalty Programs (Banks, Credit Cards etc)
• Multi-Branch/Retail store wise customer management.
• Customer visibility across physical store, online website, omni-channel sales
• Brand/Category wise membership packages 
• Birthday, Anniversary, Festival, Clearance Sales Discount and offers
• Discount Coupons and Gift Vouchers 
• Discount Approval 
• Customized On-line Feedback and Surveys, Feedback at POS 

B2B Order Management

• B2B Platforms – Integrated, Cloud and Offline
• Product Catalogue with multiple images, Multiple views,
• Portal for Field Sales Agents/Salesmen order booking
• Portal for Customers for Direct Order Booking
• Portal for Customer / Agent for Bills tracking, Bills Outstanding, Payments Tracking.
• Portal for Field agents for work flow status updates
• Field agents Tracking through Maps / Geo-Location API
• Stock segregation by Design, Colour, Size and other attributes
• Multiple Items grouping for Order, Delivery
• Multiple orders auto generation from Pending Sales Order status
• Stock Validation of Orders, Order rejection / amendment for non availability
• Self Service Customer Portal, Vendors Portal

Inventory Management

• Multiple & Alternate Units
• Customized Barcode Generation scheme
• Expired/Damaged Stock/Inventory Management
• Bin/Rack wise Items 
• Dead/Slow Moving, obsolete, defective Stock tracking
• Bulk Package & Loose Inventory segregation
• Product/item and Storage dimensions, storage capacity calculation
• Capacity management in units and volume
• Inventory withdrawal method (FIFO, LIFO and Actual)
• Inventory valuation method (FIFO, LIFO, Weighted Average, Moving Weightage Average, Standard).
• Goods In Transit tracking & reconciliation across locations
• Physical Verification & Auditing of Inventory
• Assembling/De-Assembling/Bundling of inventory

e-Commerce

• Item masters Share with B2C platforms
• Real time stock status with various B2C platforms
• Auto-receive orders from multiple B2C platforms.
• Auto-Reserve stock against orders received
• Multi-level approval system for sale order validation
• Delivery Orders against stock reserved
• Packing list creation,
• Order, Shipping, Invoice status sharing
• Schemes/discounts
• Accounts receivables/commission report sharing

Sales Promotion & Campaign

• Sales campaigns set up for Brands, Item Categories, Items, periods etc.
• Discount set up in percentage and value
• Sales Campaign set up for Retail Store/Branch/Branch Group
• Discount Coupons and Gift Vouchers schemes
• Pre-Paid Discount Cards
• Loyalty Discount Cards
• Points based accrual, redemption, and discount management
• Retail Customer Birthday/Anniversary Discounts
• Slow moving/dead stock Schemes/Discounts
• Manual Discount Entry approval 
• Schemes and promotions Performance analysis

Payroll Accounting

• Employee Profile, documents & testimonials attachment
• User Defined Pay period for Employee Categories.
• Multi-Branch employee management.
• Pay & Deduction element computation,
• Pay / Deduction applicability rules set up at Employee, Group, Designation, shift or other user definable attributes.
• Fixed, attendance / time based, production based computation
• Configurable payroll computation rules for employee/ employee group
• Overtime and under time management
• Attendance data import from off line Excel Sheet, Attendance recording / biometric device
• Time in Time Out log & Time Analysis
• Multiple Leave Type / Leave Rules for Employee/ Group / Designation, maternity Leave
• Holiday Set up for Weekly, Festival, National, at Employee / Group / Company Level
• Normal Overtime, Weekly Off Overtime, Sunday Overtime rules
• Production linking with Employee / Team / Group
• Statutory reports (ESI, PF, Prof Tax, Pension, etc)
• Bonus Pay, Arrears Pay Computation
• Gratuity Computation & Payment
• Salary TDS Computation, deduction, TDS Forms, TDS Return filing.
• Pay reports like Pay Registers, Pay Slips, Paysheet analysis with flexible Filters and options.

GST Compliance

• Company GST Details
• GST Auto Computation in Sales Invoice,
• E-way Bill, e-Invoicing through GST Portal/ Excel / JSON
• GSTR-2A / 2B reconciliation
• GSTR-1, GSTR-3B, GSTR-4 & GSTR-9 generation
• GST returns e-filing

Accounts & Finance

• Multi Level Chart of Accounts
• Multi-Branch and Multi-Currency accounting
• Classified Voucher entry
• Cost Centers, Cost Elements and Profit Center tagging in Vouchers
• Cost Element Budget
• TDS Deduction, Payments, Reports Filing
• Sale/Sale Return Journal with HSN, GST liability posting
• Purchase/Purchase Return Journal with HSN, GST Input Tax credit
• Postdated cheque management
• Petty Cash management
• Multi-level approval and audit for accounting vouchers.
• Bank Reconciliation through excel
• Automatic posting of year end closing entries
• Accounts posting from inventory documents.
• Configurable reports and dashboards. 
• Audit trail of all transaction & documents

MIS Reporting

• Report specific configurations for Data contents and filters
• Export of reports to excel spreadsheet
• Comparative analysis through multiple financial years
• User based data access roles
• Scheduled Reports generation, Report Auto mailing
• Mobile app for offline reporting

Reports :

• Financial Reports : Configurable DashBoard, P L Statement, Balance Sheets, Trial Balance, Financial Analysis
• Sales : Sales Order, Deliveries, Pending Sales Orders, Invoice, Invoice Books, Pending Invoices, Accounts Receivables, Age Analysis, Sale Registers, Sale Analysis,
• Purchase : Purchase Order, Pending Orders, Materials Receipts , Invoice, Pending Invoices, Accounts Receivables, Age Analysis, Sale Registers, Sale Analysis,
• Inventory Reports : Stock Items master details list, warehouse Stock reports, Stock Ledgers, Stock Summaries, Stock Movement Reports.
• Production Reports : Materials input to Process, Materials output from Process, Materials re-process, Materials Loss, Stock Transfers, Stock Loss / gains, Stock Adjustment, Physical Stock Verification & Adjustments,
• Payroll Reports : Employee Profile, Attendance / Work quantum, Leave / Absenteeism, Paysheets, Payslips, Pay Registers, Employee Ledger, Payroll  Statutory Reports,
• CRM Reports : Customer Profile, Reward Points & Redemption,
• User Access Reports : User Rights Reports, User Logs

Logic On-Premises ERP

Logic On-premises ERP is also available. It is installed in User System, running on Windows 10/11 (32/64 Bit), without requiring Internet for regular work. However, Internet is required for Software Activation and Updates

Logic Software Pricing

Logic on-Cloud Pricing (Rs per month, exclusive of Taxes, Billed Annually)

• Logic Business – Selected Functionality offered in respective module
  • Basic – Starting at ₹ 1100
  • Standard Starting at ₹ 1188
  • Professional Starting at ₹ 1325
  • Professional Plus Starting at ₹ 1512
  • Ultimate Starting at ₹ 1900
• Logic Enterprise –All the Functionality offered
  • Basic Starting at ₹ 6600

Logic On-Premise Pricing (Rs per month, exclusive of Taxes, Billed Annually)

• Logic Business
  • Basic – Starting at ₹ 440
  • Standard Starting at ₹ 553
  • Professional Starting at ₹ 733
  • Professional Plus Starting at ₹ 847
  • Ultimate Starting at ₹ 1100
• Logic Enterprise
  • Basic Starting at ₹ 4473

Prices vary according to features and functionalities used.

Logic Add-on-Modules

For on-Cloud, add on modules available at extra price:

• Payroll : Rs 1193 / month
• Production : Rs 1720 / month

and many others

Logic Mobile Apps

Additional Mobile Apps for Warehouse Management (Logic WMS), offline working and upload (Logic B2B), Customer feedback (Logic Feedback), On-line stores (Logic Aaptak), Delivery (Logic Delivery), etc., available.

ZOHO Books – Enterprise Accounting Systems

ZOHO Books is a comprehensive Cloud Based accounting software, made in India, implemented world wide.  It also offers a special India Specific simple module, complying to Indian Accounting Practice, and Tax Compliance, as described next.

ZOHO Books Features

Sales

• Sales Quotes, Sales Orders, Sales Approval
• Invoice customization, Invoice number multiple series, Recurring invoices, Multi-lingual invoicing, E-Way Bills, e-Invoicing, Credit Notes, Retainer invoicing
• Payment reminders, Online payments, On line payment links, Offline Payments
• Multicurrency invoicing & transactions, Automated exchange conversion,
• Customer Portal, Customer Management

Purchase

• Purchase Approvals, Purchase Orders,
• Materials Inward Acknowledgement, Inspection, Receipts,
• Purchase Bills, Purchase Expenses, Purchase landed costs, Recurring Purchase Bills & Expenses
• Vendor credits, Vendor Payments, Receipts Auto Scan & email forward,
• Multi-currency Purchase Bills & Transactions, Automated exchange conversion,
• Vendor portal, Vendor Management,

Banking

• Multiple bank / credit card accounts,
• Import bank/ credit card statements, Bank reconciliation
• Transaction rules
• Connected Banking with partner banks
• Setup bank & credit card feeds via third party provider

Financial Accounting

• Chart of accounts, Sub-accounts
• Journal templates, Journal Entries, Manual journals, Bulk Data Import
• Currency Conversion & adjustments
• Recurring journals, Transaction locking
• Budgeting, Cashflow forecasting

Inventory

• Stock Item Masters, Stock Levels, Price lists
• Stock tracking

Reporting

• Dashboard
• Report Exports in Spreadsheet, Excel, PDF, Reports Print,  
• Reports Print, Reports Scheduling, Reporting tags
• Custom Reports

GST compliance

• GST Registration,
• GST Payments, GST Returns, GST Filing

Internal finance control

• Activity log
• Transaction locking, Record locking 
• Custom user roles and access
• Transaction Validation rules & Approvals
• Digital Signature 

Projects and Timesheets

• Projects Profiles, Project Budgeting
• Project expenses, Invoices, Retainer invoices
• Project tasks, Timesheet approval & and billing
• Project Profit Contribution

Customization and automation

• Invoice customization, Email template customization
• Custom reports, Custom views, Custom fields,
• Custom modules, Custom schedulers, Custom buttons and links
• Custom domain

Workflow Automation

• Workflow rules, Validation rules
• Email alerts, In-app notifications, Data updates
• Custom functions, Webhooks

Custom fields

• String : Single Line Text Box, Email, URL, Phone
• Numerical : Number, Date, and Date & Time
• Decimal : Decimal, Amount, and Percent
• Boolean : Check Box
• Multi Line Text box
• Lookup, Dropdown, Multi-select
• Number Auto-generate
• Formula
• Attachment

Document management

• Folders Creation
• Documents Upload
• Auto scan receipts 
• Files attachment to Masters and Transactions
• Auto forward Documents, Bills, Receipts, Reports & Statements

Collaboration

• Customer & Vendor portal
• Comments
• Contextual chats 
• Tasks Assignment and tracking

Advanced inventory

• Warehouse management
• Composite items
• Serial numbers & Batch tracking
• Bar Code labels, Shipping Labels,
• Shipments Tracking
• Online sales channels and Stores connection

Advanced Analytics

• Data visualization
• Custom dashboard charts and widgets
• Add and track customised KPIs and Formula
• External data collaboration for comparison & benchmarking
• Inter Department Collaborative reports
• Reports Embed in web sites/applications

Integrations

• Apps (Google Workspace, Microsoft 365, Dropbox, Google Drive, WhatsApp etc)
• Payment Gateways (Razorpay, Paytm etc)
• Banking (HDFC Bank, SBI etc)
• Zoho Apps (Zoho Payroll, Zoho Inventory etc)

Customer Support

• User Manuals, Blogs, Help Manuals,
• Email, Ticketing, Chat,
• Voice
• Device Sharing

Zoho Books Mobile Apps

Zoho Books Mobile Apps for Android & iOS, may be download Free of Cost from App stores & Play stores. registering through user’s email id.

Zoho Books Mobile Apps – Key Features

• General Ledger : Recording of Transactions, maintenance of Books of Accounts and Financial Reports. Banking Transactions and Bank Reconciliation.
• Client Profile :Customers and vendors profile with Tax related info.
• Sales & Purchase : Sales Quotations, Purchase & Sales Orders, Materials Delivery Notes & Receipt Notes, Sales Invoice & Sales Returns adjustments, Purchase Invoice & Purchase Return Adjustments,  Auto Reminders to customers for Due Bills Payments,
• Customised Documents Formats: Design Documents from in Built Standard Formats. On-line Payments to Clients and Vendors,
• GST Accounting & Invoicing : Maintain Company Profile for GST. Sales Invoice generation with auto computation of GST. E-way Bill, e-Invoicing for B2B transactions, Generation & Filing of GSTR-1, GSTR-3B, GSTR-4 & GSTR-9. Reconciles GSTR-2A, directly from ZOHO Books.
• Inventory Accounting : Stock Registers, Inventory Levels, Inventory valuation,

Zoho Books Indian Edition – Pricing

• Standard – Rs 799 – 3 users, email support,
• Professional – Rs 1499 – 5 users, e-mail and voice support
• Premium – Rs 2999 – 10 users, e-mail, voice and chat support

The above Rates are applicable for monthly billing, reduced rates for Annual Billing. Check the vendors site for current updates on features availability, threshold limits, etc, for respective plans.

FREE Module : Zoho also offers simple FREE module for Single User, covering Basic accounting, Accounts Receivables & payables, GST Accounting and Compliance, Customers and Vendors Tracking, Inventory Accounting & Control, with limited functionality.  Users may upgrade to higher module later.