Accounts Voucher Class in Single Mode in Tally

Voucher Entry without Debit Credit in Tally

As per standard accounting rules, each transaction must record equal Debit & Credit to the ledger accounts transacted.

To write a voucher, you have to know the ledger accounts to be debited and to be credited. So, it requires a clear understanding of Debit & Credit.

However, the concept of Debit / Credit is a bit technical matter. Some people, specially Non-Accountants do not feel comfortable with the terms Debit & Credit.  They may find it a little bit difficult to understand and often commit mistake in writing voucher.

Single Mode Voucher Entry in Tally

To make ordinary people comfortable in writing voucher correctly, Tally.ERP 9 has evolved a new concept of voucher entry method (called Single Mode entry), where the user does not have to specify Debit / Credit during voucher entry having Cash / Bank transactions. 

In Single Mode entry, the Debit / Credit nature is depicted from the position of ledger entry (header / table area), type of voucher (Payment, Receipt, Contra) and sign of the amount in Table Area (+, -).

Tally internally assigns the debit / credit aspects to each ledger entry in the voucher, from these aspects. This eliminates errors of Debit / Credit specification often committed during voucher creation.

In single entry also, aspects of debit & credit are  internally maintained. Tally stores voucher data in same manner irrespective of mode of entry. Tally only shields the confusing part of  Debit & Credit from the user  and provides an alternate  no frills interface for voucher entry.  You will get same results and reports. Only the way of entry is different, data remains same.

However, some voucher types, Voucher class etc, must be entered in Single Mode only

Single Mode Voucher Entry (which follows Double Entry accounting system), should not be confused with Single Entry accounting method.  Single Mode voucher entry in Tally is completely different from Single Entry Accounting System. Only the names look similar.

Single Mode Voucher Entry Configuration in Tally

At Voucher Entry Configuration (GoT>F12:Configure>Voucher Entry), set Yes at Use Single mode for Payment/Receipt/Contra to get single entry mode for Contra, Payment & Receipt  vouchers, to enter data without Debit / Credit column.

Voucher entry configuration

However, in Journal Voucher, ledger accounts must be entered in Normal (Dual) Mode only, in separate Debit / Credit columns.

Single Mode Voucher Format in Tally

In Single Mode Voucher Entry, you enter  Ledger Accounts data in 2 main areas :

• Header Part : Only one Cash / Bank ledger account is entered in Header (referred as Header Account) without any amount.
• Line Area :  All other ledger accounts in Line Area, with amount are entered (negative amount for deductions)

Payment Voucher Entry in Single Mode

Nowhere the user need to specify Dr/ Cr (or To/By). The debit/ credit aspect of the ledger Accounts are  determined as follows :

• The debit/ credit aspect of the Header account is determined by the voucher type.
• The debit/ credit aspect of the Line Accounts are determined by the voucher type & the sign (positive / negative) of the amount entered in respect of each Ledger Account.

The amount for ledger account at header is computed as balancing amount of all other ledgers entered next, in the Line Area.

• In Header, select the Cash / Bank Ledger Account.
• In Line area, enter the other ledger accounts (one or more) and the amount (negative amount for deductions) for each ledger account (referred as Line Accounts).

Rules of Singe Mode Voucher Entry

The position of Ledger Account and Amount single mode Accounts Voucher entry determines the Debit Credit sign of transaction.

The rules of entry of contra, payment & receipt voucher in single entry mode, and the nature of Debit / Credit for each Voucher Type are explained below:

Voucher Type	Header Account (Cash / Bank Accounts)	Dr/ Cr	Line Accounts (Other Ledger Accounts)	Dr/ Cr
Payment	Cash / Bank account from which money is being paid. This account is Credited	Cr	Any ledger account other than cash / bank, bank occ. First ledger account must have positive figure. Net of all entries must be positive. These accounts are Debited (Credited if negative).	Dr
Receipt	Cash / Bank account to which money is being deposited. This account is Debited	Dr	Any ledger account other than cash / bank, bank occ.. First ledger account must have positive figure. Net of all entries must be positive. These accounts are Credited (Debited if negative).	Cr
Contra	Cash / Bank Account to which money is being transferred. This Account is Debited.	Dr	Any other Cash / Bank/ Bank OCC account from which money is being transferred. This account is Credited.	Cr

The Voucher Entry configuration options in Single Mode entry are same as Double Mode entry described earlier.

Accounts Voucher Entry in Single Mode

The steps of each type Voucher entry in single mode are explained next

Contra Voucher in Single Mode in Tally

Account	Debit Amount	Credit Amount
Cash	1000
Bank of India		1000

Cash withdrawn from Bank

Contra Voucher Entry in Single Mode

Payment Voucher

Account	Debit	Credit
Salary	13000
HRA	3000
PF		1300
Bank of India		14700

Salary paid after deduction of PF

Payment Voucher Entry in Single Mode

Receipt Voucher

Account	Debit	Credit
Tuition Fees		18000
Cash	18000

Tuition Fees received in Cash

Receipt Voucher Entry in Single mode

Voucher Narration Entry  in Single Mode Voucher

The Voucher Narration & Ledger Narration entry in Single Mode entry  is almost similar as Normal Voucher entry mode .

• Common Narration : Voucher Common Narration may be entered at the end of all Line Ledger accounts
• Ledger  Narration : Ledger Narration may be entered at Line Area only, after each ledger account. However, Ledger Narration CAN NOT be entered for Header Account

Common & Ledger Narration in Single Mode Voucher

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