Accounting Software

Low-Cost Accounting Software System for Small Organisation

Posted by Asok K Nadhani on

Last Updated on: 7th May 2025, 11:47 am

Low-cost Accounting Software for Small Organisation

We have discussed Integrated Accounting Systems for Medium and Small Business. Apart from them, there are many simple to use, low cost Accounting Software for small business, providing core and essential accounting functions like, Financial Accounting Books & Statements, Invoicing & Inventory, targeted for small organisations. Some of them even provide FREE basic module to start with, and option to upgrade to higher module, on payment of low charges.

Low-Cost Accounting and Invoicing Systems for Small Enterprises – Key Features

The key functional areas and features of Low Cost Accounting and Invoicing Systems for Small Enterprises Financial Accounting Module, are depicted in following chart.

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Low-Cost Accounting System for Small Organisation – key features

The key functional areas and features of Low Cost Accounting and Invoicing Systems for Small Enterprises Financial Accounting Module, are briefly explained below :.

Low-Cost Accounting and Invoicing Systems- General Features

To Enhance user flexibility and ensure compatibility with existing data management systems.

  • Custom Fields and Branding: Document customisation, Customized Company logos, Invoice Themes, user-defined fields to create a professional and personalized business image.
  • Data Import and Integration: Data Mapping and Import from Excel sheet.
  • Workflow Automation: Document progression, hierarchical approvals through user defined workflow cycle.
  • Documents and Reports Sharing : Documents and Reports instant sharing and via WhatsApp, SMS, social media channels.

Low-Cost Accounting and Invoicing Systems- Reporting and Data Sharing

  • Configurable Reports: Filtered, summarized, and detailed reports for sales, purchases, and stock.
  • Digital Sharing and Printing: Saving reports in digital formats and printing for easy access and communication.
  • Graphical Insights: Visual graphs, Infographics

Low-Cost Accounting and Invoicing Systems- Invoicing and Billing

Simplified Invoicing & Tax Billing

  • Customizable Invoicing: Multiple Invoice layouts, auto-numbering, user-defined fields, terms and conditions, digital sharing via SMS, WhatsApp, or email.
  • GST Invoicing: Automated GST Computation in Invoice, e-way bills, e-invoices with QR codes, IRN embedding,
  • GST Accounting: GST reconciliation, mismatch correction, GSTR-1, GSTR-2, GSTR-3B and GST Annual Returns Filing

Low-Cost Accounting and Invoicing Systems- PoS and Payment Management

Quick multiple invoicing & payment options.

  • Real-Time PoS Features: Multiple simultaneous PoS invoicing, barcode scanning, receipt printers, cash drawers.
  • Flexible Payment Modes: Multiple payments modes, Loyalty & reward points offers and redemption.

Low-Cost Accounting and Invoicing Systems- Inventory Management

Inventory flow and stock tracking for stock-outs, overstocking, obsolesce, expired goods,

  • Inventory Control: Real-time stock tracking with alerts for low stock, batch and expiry management, and inter-store transfers.
  • Auto Replenishment: Automated replenishment orders generation, based on inventory levels and purchase orders.
  • Stock Item Tracking : Barcode scanning, serial number generation for Item level tracking and control.

Low-Cost Accounting and Invoicing Systems- Financial Accounting and Reporting

Financial Accounting & Financial Management

  • Core Accounting Features: Chart of accounts, multi-debit/credit vouchers, expense tracking, bank reconciliation, audit trails.
  • Receivables and Payables Management: Outstanding bills with aging reports, reminders, area-wise / city-wise analysis.
  • Financial Management: Financial Statements, Cash & Fund Flow, Performance Ratio,

Low-Cost Accounting and Invoicing Systems-  Sales, Purchase, and Profit Analysis

Sales Accounting & Sales Promotion

  • Sales & Purchase Tracking: Periodical summaries and detailed transaction reports, item-wise profitability, & party-wise sales, purchase analytics.
  • Sales Promotion: Targeted marketing campaigns, promotions, discounts, new product launches.
  • Trend Analysis: Sales & Purchase history and trends, identify opportunities performance improvements.

These systems prioritize quick and efficient invoicing while providing essential integration with accounting and inventory modules, ensuring small businesses maintain operational efficiency, compliance, and data accuracy.

Popular Low Cost Accounting Software

  • Khata Billing
  • Kuber Accounting
  • My Bill Book

Khata Billng Accounting Software

Khata Billing is a cloud based Accounting, GST Invoicing & Inventory Software. It may be registered free through email id and start working. Khata Billing Invoicing & Inventory Basic Plan is Free.

Khata Billng Accounting Software – Key Features

  • Quotation & Estimates : Quotations with GST and other terms, Quotations Convert to Invoice, on line sharing through SMS, WhatsApp, email.
  • Invoicing : Customisable Invoice theme, Multiple Invoice Layout with customisable Logo, Invoice Signature, Sales Reports, Invoice Printing / Sharing, Price List, Sale Summary, Item wise sales, Partywise Sales,
  • PoS  : Printed or digital Invoice, configurable discounts, connected receipt printer, barcode scanner, cash drawer.
  • Sales Analysis : Sales Revenue, Cost & Profit Summaries & Detailed Reports, Sales Trends, Item Profitability, Sales History Trails, Sales Reports export to Excel,
  • Expenses: Expense recording, Expense details, Accountwise Expense statement.
  • GST : GST Invoicing, GST Calculator, GST Reports and GST Returns.
  • Inventory : Real Time Inventory Tracking, Inventory Alerts, Auto Ordering for Stock replenishments, Materials Receipts against Purchase Orders,  Inter Stores Transfers, Stock reports, Bar Coded Item Labels Printing, Stock Transfers and Stock Adjustment, 
  • Reports : Accounts Receivables, PL Statement,
  • Workflow : Stagewise documents approval and conversion from Quotation, Order, Sales to Accounts 

Khata Billng Accounting Software –  Modules Pricing

  • Free Module : Invoicing & Inventory only, Khata Billing Branding on Invoice and Messages, No GST reports, No thermal printer, Ads during operation,
  • Premium Module (Rs 999 / year) : All Modules, Ads Free, No Branding in Invoice or Message, Money back Guarantee within 15 days.

Kuber Accounting Software

Kuber Accounting is premises based software for Accounting, GST Billing & Inventory management,

Kuber Accounting Software – Key Features

  • Financial Accounting : Chart of Accounts, Multi Debit / Credit Voucher Entry, Cheque Details in Voucher, Voucher Narration Entry & Carry from another Voucher, Voucher Audit, Documents Attachment, Voucher sharing through SMS, Voucher Print/ Share in Excel,
  • Accounting Reports : Journal Voucher, Day Books, Cash Bank Books, Journal Book, Ledger Books, Accounts Confirmation Reports, Bank Reconciliation, Monthly Figures Graphs,
  • Receivables & Payables : Open Bills Reports, Ageing Reports, City / Areawise Reports, Reminder Letters,
  • Reporting Features : Filter through Date Range, Periodical Summaries,
  • Sales Invoice : Cash Sales, Credit Sales, User Defined Fields, Series / Auto Numbering, User defined Product Description in Invoice, Returned Item in Invoice, Alternate UoM in Invoice, Batch / Expiry Date, Multiple Godown, Price List, Additional Charges in Invoice, Invoice Narration, Terms & Conditions,
  • Purchase Bills : Cash Purchase, Credit Sales, User Defined Fields, Returned Item in Invoice, Alternate UoM in Invoice, Batch / Expiry Date, Multiple Godown,  Additional Charges in Invoice, Invoice Narration,
  • Sales Purchase Reports : Sales & Purchase Periodical Summaries, Partywise sales / Purchase Analysis, Productwise / party wise / Party Wise Productwise Analysis,
  • Stock Management : Stock Ledgers, Stock Reports, Stock Summaries, Batch / Expiry Date Reports,
  • GST : GSR Rceoncilation, GST Mismatch, GSTR-1, GSTR-2, GSTR-3B, GSTR-4,

All modules of Kuber Software may be downloaded from vendors website for review.

My Bill Book Accounting Software

My Bill Book isCloud Accounting System covering Financial Accounting, GST Invoicing & Inventory Software. It is accessible on SmartPhone also.

My Bill Book Accounting Software – Key Features

  • General : Company Logo, Custom Fields, Data import from Excel,
  • Sales Promotion : Targeted marketing through fast Communication of Price, Discounts, Sales Schemes, Festival & Promotional Sales, New Products, SMS Campaign,
  • Inventory: Pre loaded Multi Level Stock Group / Category Items masters, Batch Number & Expiry, Bar Code Scan and label Print, Item unique Serial Number, Stock Level Alerts, Custom Attributes in Stock Items, Multiple Godowns,
  • Invoicing : Customised Invoice Format, e-way Bill, e-Invoice, QR Code and IRN embedding,
  • PoS : Multiple simultaneous POS Invoicing, SMS Invoice, WhatsApp / Facebook customer order integration & Messaging, Bar Code scanning, Multiple Payment Mode, Plain & Roll Printers,
  • Accounts : Chart of Accounts, Vouchers, Accounts Books, Accounts Receivables & Payables & Ageing, Bank Reconciliation,
  • GST Accounting : Company GST profile, GST Invoicing, e-Way Bills, e-Invoicing, GSTR Reports Filing,
  • Employee Payroll : Employee Master, Pay Structure, Attendance, Payroll Computation, Paylip, Pay Register and other Pay Reports.

My Bill Book Accounting Software – Pricing

  • Desktop : Monthly Rates, Billed Annually. Multiple Devices.
  • FREE : Basic Invoicing only. 
  • Diamond : Rs 217 / month, only on line, 1 Business, 3 User + 1CA, Customised Invoice, Accounting,
  • Platinum : Rs 250 / moth, On-line + Off Line (Desktop), 2 Business, 3 User + 1CA, upto 50 e-way Bills /year, upto 500 SMS, Payroll, Multiple Godown, Bar Code Printing, WhatsApp & SMS marketing,
  • Enterprise : Rs 417/month, On-line + Off Line (Desktop), 2 Business, Unlimited Users + 1CA, e-Invoicing, unlimited e-way Bills, Recurring Bills, POS, Loyalty & Rewards,  Inventory with Multiple Godowns, Payroll, Bar Code Printing, WhatsApp & SMS marketing, Data Export to Tally,
  • Mobile: Billing Software on Mobile App on Android, iOS, Web at Rs 399 annual, 1 Business, 1 device, 1 user.